TheeDesign is an award-winning web design and digital marketing agency.
We are looking for an office manager with some QuickBooks and “gatekeeper” experience. The ideal candidate should be able to multi-task and handle incoming phone calls, supporting our sales team, and invoicing clients.
Skill Requirements
- A minimum of 2 years degree in business administration or other related field
- Proficient in Microsoft Office: Outlook, Word, Excel, and PowerPoint
- Proficient in QuickBooks; and some bookkeeping and billing experience
- Interest in learning about our wide range of clients’ industries, products, and services
- Excellent verbal and written communication skills
- Strong writing skills with proper grammar and vocabulary
- Ability to juggle multiple tasks and activities at the same time
- Sense of humor
Responsibilities Include
- Serve as the office manager and the president’s assistant including managing monthly billing, QuickBooks reports, reoccurring Authorize.net transactions, and other financial activities
- Answer the phone and direct caller to the right person or department; and filter out unwanted sales and recruiter calls
- Adding incoming phone leads to Salesforce and assign them to sales reps
- Welcoming guests and offering them water, soft drink, or coffee
- Monitor, order, and restock office supplies on an ongoing basis
- Distribute incoming mail and packages to team members
- Address and mail out invoices, packages and other post office related items
- Order company promotional items and “employee of the month” name tags
- Support managers with event planning such as annual team building trips, anniversary, and pumpkin carving parties
- Order food for weekly team lunches and other special company events
We Offer
- Competitive salary
- Paid national holidays, sick days, and vacation
- Health insurance reimbursement
- 401(k) plan with company match
- Life Time Fitness health incentive (just a few blocks away)
- Agency sponsored onsite massage therapist
- Agency sponsored team lunches and invitations to exclusive educational and networking events
- Biweekly team building and training with agency sponsored lunch
- Biweekly Friday afternoon TeamStorming
- Annual team building events and outings
- An excellent training program
- Experience working with the latest technologies from leading industry experts
- Opportunity to work with premier local and national clients
- Fast-paced, collaborative, and high-energy working environment
- Company car for business purposes
- Fast-paced working environment
- Experience working with the latest technologies from leading industry experts
The team at TheeDesign is a tight-knit group who enjoys working together. As part of our team, you will have opportunity to work on exciting projects with interesting and fun people.