TheeDesign is an award-winning web design and digital marketing agency.

We are looking for an office manager with some QuickBooks and “gatekeeper” experience. The ideal candidate should be able to multi-task and handle incoming phone calls, supporting our sales team, and invoicing clients.

Skill Requirements

  • A minimum of 2 years degree in business administration or other related field
  • Proficient in Microsoft Office: Outlook, Word, Excel, and PowerPoint
  • Proficient in QuickBooks; and some bookkeeping and billing experience
  • Interest in learning about our wide range of clients’ industries, products, and services
  • Excellent verbal and written communication skills
  • Strong writing skills with proper grammar and vocabulary
  • Ability to juggle multiple tasks and activities at the same time
  • Sense of humor

Responsibilities Include

  • Serve as the office manager and the president’s assistant including managing monthly billing, QuickBooks reports, reoccurring Authorize.net transactions, and other financial activities
  • Answer the phone and direct caller to the right person or department; and filter out unwanted sales and recruiter calls
  • Adding incoming phone leads to Salesforce and assign them to sales reps
  • Welcoming guests and offering them water, soft drink, or coffee
  • Monitor, order, and restock office supplies on an ongoing basis
  • Distribute incoming mail and packages to team members
  • Address and mail out invoices, packages and other post office related items
  • Order company promotional items and “employee of the month” name tags
  • Support managers with event planning such as annual team building trips, anniversary, and pumpkin carving parties
  • Order food for weekly team lunches and other special company events

We Offer

  • Competitive salary
  • Paid national holidays, sick days, and vacation
  • Health insurance reimbursement
  • 401(k) plan with company match
  • Life Time Fitness health incentive (just a few blocks away)
  • Agency sponsored onsite massage therapist
  • Agency sponsored team lunches and invitations to exclusive educational and networking events
  • Biweekly team building and training with agency sponsored lunch
  • Biweekly Friday afternoon TeamStorming
  • Annual team building events and outings
  • An excellent training program
  • Experience working with the latest technologies from leading industry experts
  • Opportunity to work with premier local and national clients
  • Fast-paced, collaborative, and high-energy working environment
  • Company car for business purposes
  • Fast-paced working environment
  • Experience working with the latest technologies from leading industry experts

The team at TheeDesign is a tight-knit group who enjoys working together. As part of our team, you will have opportunity to work on exciting projects with interesting and fun people.